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With the approval process in place, any direct booking requests for the specified spaces will require review and approval before confirmation.
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Event Booking Route
When the CG Room Reservation module is active, it integrates into the Location section of the event creation screen. This allows officers creating events to select an on-campus reservation as the location for their event.
During event creation, officers will input the mandatory details such as Event Name, Event Description, Event Type, Date, and Time. They can then select On-Campus Room Reservation, specify a Capacity, and include time for Setup and Breakdown, if desired. These details are used to find suitable spaces.
By clicking Book Rooms, officers will see a list of available spaces that meet their criteria. They can search for spaces by name or filter by Room Type, Building, Floor, and Capacity. Once a space is selected and Book is clicked, the reservation will appear as Pending and be attached to the event’s location section upon creation or submission.
The reservation will then follow the approval or process workflow configured for events, ensuring all necessary reviews are completed before final confirmation.
Should the officer or approver need to make an edit to the room reservation for the event, they must first release the existing reservation by clicking Book Rooms, cancel the existing reservation, close the screen, and make any edits to the Date, Time, or Attendees before selecting the Book Rooms button again to select another room.
