Virtual Fairs

The Virtual Fair is a tool that enables the creation of an engaging online environment for students to explore co-curricular activities remotely or in conjunction with an in-person fair. Students benefit from the ability to explore groups, ask questions through live chats, and even be matched with recommended organizations based on their interests. The fair facilitates easy recruitment and boosts student involvement. Officers will gain access to a list of interested students for post-event follow-ups.

Open

To get started, please reach out to your CSM to get your fair enabled. After that, follow these instructions to set up your fair!

1. Edit your Fair settings

   • Go to Admin > Engagement > Virtual Fairs to access your Fair. Add your description, time frame, and set who will be managing your Information Booth.

2. Determine your Fair layout

   • Decide whether you want to use the standard Zones layout or use a custom map image. Custom maps can be uploaded from your Fair Settings and you can email support@campusgroups.com to make your map clickable to your setup.

3. Create your Zones

   • Go to Zones and select the button to Create Zone. Choose the Zone name, sub-title, and color. Add an icon, and select the size the Zone will display as (standard Zone layout only).

4. Select the groups participating in the Fair

   • Assign existing groups by Group Type, and upload new groups (departments, community partners, employers, etc.) via upload.

5. Assign groups to Zones

   • Groups can be assigned to a single Zone individually, or en masse by filtering groups by Group Type, Category Tag (visible to Users), or Admin Tag (visible to Admin only).

6. Invite group leadership to the Fair

   • Existing group officers will be pre-populated. Newly created groups can have leadership added by uploading system Users and then uploading the same people as Group Members.

7. Encourage groups to add content to their booths

   • Groups should select applicable Interests, Sports, and Industries in order to have visitors receive suggestions of groups to connect with. When setting up the booth, choose to activate Group Chats where all visitors enter a single chat with all group officers/representatives, and add a meeting link to a live video conferencing room. Additional options to include: cover photo, tagline, description, add links to videos and websites, and upload documents and additional photos.

8. Make sure all booths are activated before the Fair

   • Booths can be activated from the Admin menu, or individually by the Group leadership through going to their group Dashboard > More > Virtual Fairs, then selecting to Activate Booth.

9. Monitor attendance and engagement during the Fair

   • View the number of touchpoints (visitors, chats, interests) in real time. Use the Information Booth to answer one-on-one questions for students that need general instructions or advice.

10. Pull reports and review engagement after the Fair

    • All students that click the button in a group’s booth indicating interest will be added to that group’s member list as a Contact, which will include a custom Member Tag with the name of your Fair. Officers can find the their list of Contacts by managing their group > Members > Contacts > filter by the correct Member Tag.

11. Administrators can pull additional reports from within the fair by navigating to the fair page and clicking on List of Participants. From this page, use the dropdowns to filter your data as needed and pull a Participants Report or a Booth Visits Report.

Please contact support@campusgroups.com with any questions.