The CG Room Reservation module offers a flexible solution for managing space bookings. Whether you want to integrate your existing Room Reservation system or create spaces with specific reservation rules, this module makes it easy to streamline the process. Users can book spaces effortlessly, customize their reservations, and even invite other participants, enhancing collaboration and efficiency.
There are four steps to focus on before creating your rooms and spaces. First, navigate to Admin > Settings > Custom Values (Lookup).
Step 1: Setting Up Room Types
Filter the list by Room Type. Room types classify the different kinds of spaces available for booking on your platform. Examples include: Classroom, Theater, Auditorium, Study Room.
Step 2: Adding Room Features
Filter the list by Room Feature. Room features define the amenities or attributes available in your rooms or spaces. Examples include: Whiteboard, Podium, A/V System.
Step 3: Creating Buildings
Filter the list by Building. Buildings are the physical locations where your rooms or spaces are situated. Add all relevant buildings to organize your spaces effectively.
Step 4: Defining Floors
Filter the list by Floor. Floors specify the levels within your buildings where rooms or spaces are located. Examples include: Ground Floor, 1st Floor, 2nd Floor.
Building Out Your Rooms/Spaces
Once the components above are configured, navigate to Admin > More > Rooms to begin adding and managing your spaces.
Here is where you’ll find a list of any existing rooms. Use the search and filter options to quickly locate specific spaces.
Generate reports to view all room information in an Excel file.
Edit or delete rooms as needed. You can also duplicate rooms for quicker setup.
Download automatically generated QR codes for each room, making it easy for users to check availability and book on the go.
Adding a New Room
Click Create Room. The only required fields are the room’s Name and Capacity, but you can also include additional details to enhance the setup. Provide a brief Description of the room, select options for Room Type, Building, and Floor from the dropdown menus, and upload a Photo for visual reference. You can also check off any applicable Features (e.g., whiteboard, A/V system). Once you’ve completed the form, click Save to finalize the room’s creation. The new room will now appear in your list of spaces.
