Managing Group Files

Uploading Photos to a Group

Officers can create Albums and upload Photos that can be shared with Members.

Officers can create an Album by following these steps:

1. Manage your Group

2. Select Files

3. Select View Photos

4. Create an Album by clicking on +New Album 

5. Input a name for the Album

6. Select Save

After an Album is created, Officers can upload a Photo by following these steps:

1. Select Upload

2. Select a photo from your device (you can select several photos at once)

3. Select Done

After a Photo is uploaded, Officers can select the More Icon to manage it:

1. Move the Photo to a new folder location

2. Download the Photo

3. Rename the Photo

4. Update the File

5. Delete the Photo

Uploading and sharing a document

CampusGroups allows you to upload documents and share them with your group. To do so, follow these steps:

1. Manage your group

2. Select Files then Upload

3. Select a file, click on Upload files and/or you can drag and drop file(s) into the box

4. To upload directly into a folder select the appropriate folder from the dropdown

Once a document has been uploaded, select the More icon and select the action:

1. Move a file to a folder

2. Download the file

3. Rename the file

4. Delete the file

From the Files page click the Menu icon on a folder to:

1. Change the privacy settings of the folder (This can be used to share the files that are within the folder)

2. Download the folder as a .zip

3. Rename the folder

4. Delete the folder

   

File storage limit per community & group

Below is information on how much storage space each community and each group has. This storage can be used to upload photos and documents:

• Community-wide storage space: 2GB x Number of Groups is the maximum disk space that a given community can use. For example, for a campus with 200 groups their maximum total storage would be 400GB shared across all groups and users.

• Group storage space: On top of the community-wide storage space limit, each group also has its own storage limit, which is by default 2GB per group. In other words, a single group cannot upload more than 2GB worth of files in their Files section.

This limit can be increased for all groups by platform Admins. To do that you may:

1. Click Admin

2. Click General Settings

3. Click Storage

This limit can also be increased on a per group basis by the CampusGroups Support Team only. Please email support@campusgrousp.com if you'd like to increase this limit per group.

• For example, setting a campus-wide limit to 20GB would allow all groups to store 10 times more files in their Files section (at the risk of them hitting the community-wide limit causing a full block of all uploads on their platform, if a tenth of the groups go up to their quota)

• You can increase that limit by upgrading your account. Please contact your dedicated Customer Success Associate and they will take care of it rapidly (you will receive a pro-rated invoice, that can be attached to your next billing cycle if necessary)

Limiting Access to Group Files

Files can be used in CampusGroups to upload and share documents. When uploading files in your group, it is possible to limit who is able to access them. Follow these steps to change who can access each folder:

1. Manage your group

2. Click on Files

3. Click on the three dot menu for the folder you would like to limit access for and select Privacy

   

4. Choose whether the files should be published on Group Web Site and/or the Group Page

5. Choose who should have access to the content

   

Everyone will allow the folder to be accessible to the public. Users only will force users to log in to view the file. You can further limit access based on account type, graduation year, groups, user tags, membership, and more.

Restricting Group Folders to Only Your Members

Files can be used in CampusGroups to upload and share documents. When uploading files in your group, it is possible to limit who is able to access them. Follow these steps to only allow your members to access a specific folder.

1. Manage your group

2. Click on Files

3. Click on the three dot menu for the folder you would like to limit access for and select Privacy

   

4. Choose whether the files should be published on Group Web Site and/or the Group Page

5. Set the content to be accessible to Group members only

Please contact support@campusgroups.com with any questions.