This Feature enables you to create events for clubs and organizations that you have an access to and also for the services that you are a member of. Students can view the event in the app by clicking on the Events tile or by searching for the name of the event.

You can create multiple events to share with your students and also have them give their feedbacks through assessments. Campus Cloud gives you the capability of assessing the events through actual student feedbacks. In this article you can find:

• Create an Event

• Create an Event with Assessment

• Import Events From a File

• Add Event Integration

• View Assessment Results for a Campus Event

Figure 1: Campus Cloud - Events

Create an Event

• Click Manage, then click Event

• Click Create Event

• Upload an Image

• Type a Name and Description

• Select a Host

• Select Start & End Dates

• Turn on the Assessment (optional)

• Provide a Conference link (optional) 

• Save

Create an Event with Assessment

Figure 2 - Campus Cloud - Event with Assessment

• Click Manage, then click Events

• Click "Create Event"

• Click Assessment to turn it on. (*)

• Select the Attendance Type from the drop-down

• Select the Self Check-in Methods from the drop-down

• Add an event manager from the drop-down menu

• Add an attendance manager (see below)

• Enable Feedback from the dropdown menu (optional)(**)

(*)   If you turn assessment on: The event manager receives the event QR code, and summary email of student feedback. The attendance manager (optional) also receives the event QR code by email. 

(**)  If you turn Feedback on, students who check-in will receive a notification when the event is over. They will be prompted to rate the event, and answer your feedback question, which will appear when they open the campus app.

(***) There are several ways you can check people in to your event:

Create a check-in kiosk for attendees to interact with as they arrive at your event

Share a link that people can click or tap from a desktop or mobile device

Print or share a QR code that people can scan with the campus app

Self Check-in Methods

Figure 3 - Campus Cloud - Event Assessment Check-in Methods

To create a check-in kiosk:

• In the "Self Check-In Methods" menu, select "QR Scan" to let students scan in by QR code at the kiosk.

• To get the shareable link: 

  • Click Manage, then click Events

  • Find your event in the list

  • Click "Check-in" then click "Kiosk Check-In"

•  

To use a sharable link to check students in: 

• In the "Self Check-In Methods" menu, select "App Link Check-in"

• To get the shareable link: 

  • Click Manage, then click Events

  • Find your event in the list

  • Click "Check-in" then click "Kiosk Check-In"

To use a QR code to check students in: 

• In the "Self Check-In Methods" menu, select "QR Scan".

• To get the QR code:

  • Find your event in the list of events, and click "Self Check-In"

  •  

Import Events From a File

Figure 4 - Campus Cloud - Upload CSV for mass Event list

As a Campus Cloud administrator, you can import events from a comma-separated value (CSV) file

To import a list of Events from a file:

• Click Manage then click Events

• Select Import from CSV from the drop-down next to Create Event

• Create a CSV file using the template as presented under the Import from CSV option. Note that the format must match this template exactly, including the case-sensitive headers for each column. Download the CSV template file.

• Click Select a CSV File and choose your file

• Upload an image for each event in the list

• Select a host (a service or club) for each event in the list (*)

• Turn Assessment on or off for each event in the list. (Optional)

• Turn Student Feedback on or off (optional)

• Provide an event manager and (optional) attendance manager for events using Assessment

• Click Import Events

Your imported events will now appear in the list of events for your club, and in the campus guide.

(*) To be able to choose a host, you must have permissions (set with Team Settings) to manage that host. 

Add Event Integration

Figure 5 - Campus Cloud Event Integration

To add integration in events:

• Click Manage

• Click Events

• Click the

  button next to 'Create Event'

• Click 'Add Integration'

• Select the type RSS, Atom, ICal

• Paste the URL (*)

• Select the host 

• Save

(*) The link generated from the school's calendar gets integrated in the App's calendar. 

View Assessment Results for a Campus Event

• Click Manage, then click Events

• You can select upcoming or past events

• Events that use assessment have a star rating shown next to the name of the event

• (Optional) Select the Assessment checkbox to show only events that use assessment

• Click the name of any event to view assessment data for that event

You can download the assessment data for this event by clicking Download Assessment. The file is in Comma-Separated Value (CSV) format and is compatible with programs like Excel or Google Sheets.

Learn the best practices to organize a great event.