Group Registration and Re-Registration

The Group Registration approval process empowers new administrators to review and approve requests for new groups, while the Group Re-Registration approval process facilitates the review and approval of requests to reactivate existing groups.

Whether an end-user is setting up a New Group Registration or Re-Registering a group, both processes go through three steps:

• Step 1 - Dynamic Group Information: Users submits information about their group that dynamically updates their group settings and group page (e.g. Mission, Constitution, Officers, etc.)

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• Step 2 - Supplemental Group Information: User clicks Next and submits a supplemental form that is customized by Admins to ask the additional questions that are required by your campus

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• Step 3 - Group Approval: Group is approved with either a Simple Approval or a Workflow Approval

Group Registration

1. Click on Admin

2. Click on the Settings dropdown and select Approval Processes

3. Click Create Process or edit an existing process

4. After clicking create process, select Group Registration

5. Complete the following fields:

   • Select the Group Types to which this approval process will apply

   • Choose Yes to activate the group registration

   • Select the supplemental Form/Survey that should be tied to the group registration

     • While all approval processes must be tied to a supplemental form, you can leave this blank for now if you have not yet created your form

   • Select the Registration Form Fields that should be optional and required

   • Enter the Required Number of Officers to start a new group and a Number of Optional Officers

   • Select the Required Officer Position(s)

   • Enter a Required Number of Members

6. Once the Supplemental Form is connected to the Approval Process, be sure to connect a Workflow to the Supplemental Form if you are using a multi-step approval process

Group Re-Registration

1. Click on Admin

2. Click on the Settings dropdown and select Approval Processes

3. Click Create Process or edit an existing process

4. After clicking create process, select Group Re-Registration

5. Complete the same field as the Group Registration process as well as these additional settings:

   • Officers can only be changed through a re-registration process

   • Officers' access to their group should be blocked until the group has been completely re-registered

   • Officers' access to their group should be blocked until they’ve submitted the re-registration form

   • Re-registration should be open to non-officers

   • Pending officers should be approved

6. Once the Supplemental Form is connected to the Approval Process, be sure to connect a Workflow to the Supplemental Form if you are using a multi-step approval process

Please contact support@campusgroups.com with any questions.